Privacy Policy

April 1, 2022

Nomura Micro Science Co., Ltd. (“NMS”) strongly recognizes the importance of protecting personal information of its customers and is committed to being worthy of its stakeholders’ trust by appropriately managing and using personal information in accordance with the following Privacy Policy while complying with the “Act on the Protection of Personal Information” (the Personal Information Protection Act) and related laws, regulations, guidelines and other rules.

1. 1. Purposes of Use
   NMS will use personal information provided by individuals/entities for the following purposes:
   <Personal information of customers/client companies>
   1. - To respond to an inquiry from a customer or client company
   2. - To send various materials requested or subscribed to by a customer
   3. - To send various information such as NMS’s service announcement and support information
   4. - To carry out and manage transactions related to NMS’s business
   <Personal information of shareholders>
   
   1. - To enable NMS or its shareholders to exercise or fulfill its/their rights or obligations under the Companies Act
   2. - To send information about the business operations of NMS or its group companies to its shareholders
   3. - To implement various measures to facilitate its relationship with its shareholders
   4. - To extend various facilities to its shareholders from NMS corresponding to their shareholder status
   5. - To prepare, analyze and process data in performing the aforementioned matters
   <information of job applicants>
   
   1. - To provide information to job applicants (including a job trial or internship) and perform duties related to recruiting activities
   2. - To manage recruiting operations
   <Personal information of officers/employees>
   
   1. - For workplace communications
   2. - To pay remuneration (wages, bonuses, benefits, etc.), carry out personnel and labor management, provide officers/employees with welfare benefits, and carry out health management
   3. - To analyze and prepare personnel data to examine HR measures and policies
2. 2. Provision to a Third Party
   NMS will not provide NMS-held personal information to a third party except in cases where:
   
   1. - The consent of the principal has been obtained;
   2. - Such personal information is to be disclosed or provided to a contractor or others to the extent necessary to achieve the purposes of use that have been clearly indicated to the principal;
   3. - Such personal information is to be disclosed or provided based on laws and regulations; or
   4. - There is an urgent need to protect a human life, body, property or other important interests.
   When personal information is disclosed or provided to a contractor of NMS in connection with outsourcing, NMS will oblige the contractor to implement appropriate security control over the handling of personal information and provide necessary and appropriate supervision for the contractor.
3. 3. Joint Use
   NMS may use NMS-held personal information jointly with its group companies.
   
   1. (1) Items of personal information to be jointly used
      

      Name and contact information (including the company name, affiliated organization, address, telephone number, fax number, e-mail address), etc.

   2. (2) Scope of joint use
      

      Nomura Micro Science group companies

   3. (3) Purposes of use
      

      To carry out and manage transactions, etc. related to NMS’s business

   4. (4) Person responsible for joint use
      

      Nomura Micro Science Co., Ltd. (the address and representative person are shown at the bottom of the page)

4. 4. Safety Management Measures
   NMS takes measures to prevent leakage, loss or destruction of personal information and to appropriately manage personal information as described below.
   
   1. (Establishment of Privacy Policy)
   2. - Privacy Policy has been established to ensure the appropriate handling of personal information and to publicize the contact for inquiries and complaint handling.
   3. (Establishment of the rules on the handling of personal data)
   4. - The “Rules for Handling Personal Information” have been established on handling methods, responsible persons and relevant personnel, and their duties, etc. at each phase of handling personal data, including acquisition, use, storage, provision, deletion and disposal thereof.
   5. (Organizational safety management measures)
   6. - An operations/handling manager is established for the handling of personal data, employees who may handle personal data and the scope of personal data handled by them have been clarified, and a system for reporting and communicating to the operations/handling manager has been established in preparation for any actual or possible violation of laws or the “Rules for Handling Personal Information” that may be detected.
   7. - The status of the handling of personal data has been periodically self-inspected, and audited by a manager in a highly responsible position.
   8. (Personnel safety management measures)
   9. - Periodic training regarding considerations when handling personal data has been provided to persons engaged in the handling of personal data.
   10. - Matters concerning the confidentiality of personal data are specified in the employment rules.
   11. (Physical safety management measures)
   12. - Measures have been taken in the areas where any personal data is handled to manage entering/exiting persons engaged and restrict carry-in equipment and devices and prevent personal data from being viewed by any unauthorized person.
   13. - Measures have been taken to prevent any theft or loss of equipment, electronic media, documents and other items that handle or contain personal data and not to allow personal data to be easily revealed when carrying such equipment, electronic media and other items, including when moving within a company office.
   14. (Technical safety management measures)
   15. - Access control has been implemented to limit the scope of relevant personnel and handled personal information databases, etc.
   16. - Mechanisms have been introduced to protect information systems that handle personal data from unauthorized access or software from external sources.
5. 5. Request for Disclosure, etc. of NMS-held Personal Data
   If NMS receives a request for disclosure of any NMS-held personal data filed by or on behalf of the principal according to NMS-prescribed procedures, NMS will respond to such request without delay except for the following cases. When NMS does not disclose the requested personal data or such data does not exist, NMS will advise the said principal or the agent accordingly.
   1. - There is a possibility that disclosure would harm the principal’s or a third party’s life, body, property or other rights and interests;
   2. - Disclosure is likely to seriously interfere with the proper implementation of the business of NMS; or
   3. - Disclosure would violate any law or regulation.
   If NMS receives a request for correction, addition or deletion, cessation of use, erasure, or cessation of provision to a third party of any NMS-held personal data filed by or on behalf of the principal according to NMS-prescribed procedures, NMS will take action in accordance with laws and regulations after examining the situation.
6. 6. Contact for Inquiries and Complaint Handling
   
   1. If you have any inquiry or complaint about NMS’s handling of personal information, please contact us via:
   
   
   2. Personal Information Protection Consultation Desk, Personnel Division
   3. Nomura Micro Science Co., Ltd.
   4. Tel: +81-46-228-3235
   5. Hours open: Monday - Friday (excluding national holidays, year-end and New Year holidays, and NMS-designated non-working days)
   6. 9:30 a.m. - 12:00 a.m., 1:00 p.m. - 4:30 p.m. (Japan Standard Time)

   Yoshitaka Yamaki
   President, Executive Officer
   Nomura Micro Science Co., Ltd.
   2-9-10, Okata, Atsugi-shi, Kanagawa-ken